Head of Administration

About the role

The Head of Administration will lead and coordinate all corporate administrative functions across the Group’s international offices. Reporting to senior leadership, this role ensures efficient operations, high professional standards, and seamless support for executives and board members.

Key responsibilities

• Organise international travel, accommodation and related documentation for directors, executives and staff, negotiating corporate rates and handling urgent changes.
• Manage executive transportation worldwide, including vehicle leasing, rentals, maintenance and insurance.
• Oversee corporate mobile and landline services, negotiate agreements, monitor costs and ensure uninterrupted communication.
• Coordinate Board of Directors, Executive Committee and Budget Committee meetings, handling agendas, materials and logistics across time zones.
• Develop and improve administrative policies, manage office suppliers, and lead the administration team.
• Prepare and manage the administration budget, monitor expenditures and negotiate supplier contracts.
• Produce monthly reports for the Executive Office, track administrative KPIs and recommend operational improvements.

Required profile

• Minimum 5 years of management experience in corporate administration, office management or operations within a complex organization.
• Professional proficiency in written and spoken English.
• Strong organisational, project management, communication and negotiation abilities.
• Ability to manage multiple priorities in a fast‑paced international environment.
• High level of professionalism, integrity and confidentiality.
• Hands‑on leadership style.

Required skills