Administrative Assistant – German Speaking

About the role

We are looking for a highly organised and proactive Administrative Assistant who is fluent in German to join our professional services team. The role supports corporate administration, client services, and regulatory filings, ensuring accuracy and timely delivery.

Key responsibilities

• Prepare and circulate Letters of Engagement, follow up for signatures, and maintain electronic filing.
• Issue professional clearance request letters and process incoming clearance requests.
• Prepare bank confirmation letters and distribute them via email, post, or Confirmation.com.
• Draft Board Resolutions, complete statutory forms for the Malta Business Registry, and submit annual accounts.
• Respond to registry comments, provide proof of successful submissions, and handle audit document distribution.
• Maintain organised electronic and physical filing systems and liaise with clients, regulators, and internal teams.
• Provide general administrative support to Directors, Managers, and other departments.

Required profile

• Fluent German language skills (must).
• Excellent organisational and time‑management abilities.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication in English.
• Ability to prioritise workload, meet deadlines, and work both independently and as part of a team.
• Previous experience in administrative, corporate services, legal, accounting, or professional services environments is an asset.
• Familiarity with the Malta Business Registry portal and statutory filings is advantageous.

Required skills

• Proficiency in Microsoft Office applications.