Personal Assistant to Executives

About the role

We are seeking a highly organized, proactive, and reliable Personal Assistant to support senior executives and ensure smooth day‑to‑day operations. The role involves close collaboration with executives on administrative, client, supplier, and project matters.

Key responsibilities

• Provide comprehensive administrative support, managing calendars, appointments, and daily schedules.
• Coordinate meetings with clients, contractors, suppliers, and internal teams.
• Prepare correspondence, reports, presentations, quotations, and meeting materials.
• Handle incoming calls, emails, and correspondence professionally.
• Act as a key point of contact between executives and external stakeholders.
• Assist with project coordination, including deadlines, documentation, and follow‑ups.
• Maintain organized records for clients, projects, contracts, and company documentation.
• Follow up on quotations, orders, invoices, payments, and other administrative matters.
• Support procurement activities and communication with suppliers and subcontractors.
• Monitor important deadlines and ensure timely follow‑up.

Required profile

• Proactive, dependable, and highly organized.
• Professional, confident, and able to maintain confidentiality.
• Comfortable dealing with clients, suppliers, contractors, and senior management.
• Adaptable, resourceful, and solutions‑oriented.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication.
• Strong organizational and time‑management abilities.