Administration & Trade Assistant

About the role

We are seeking an Administration & Trade Assistant to support our Marketing team in Malta. The role combines administrative, finance, customs and logistics tasks, ensuring smooth day‑to‑day operations across multiple departments.

Key responsibilities

• Manage SAP processes including purchase orders, goods receipts, invoices, sales orders, payment allocations and cheque runs.
• Support trade activities such as vendor creation, contract administration and monthly self‑billing.
• Prepare customs declarations and related documentation for inbound and outbound finished goods while maintaining accurate stock records.
• Handle office administration duties: filing, record keeping, report preparation and meeting coordination.
• Arrange domestic and international travel, accommodation, transport, visas and itineraries in line with company policies.
• Liaise with internal teams, distributors, suppliers and service providers to ensure efficient stakeholder processes.

Required profile

• Proven experience in a busy office administration environment.
• Strong organizational, time‑management and problem‑solving abilities.
• Excellent attention to detail and ability to prioritize multiple tasks.
• Effective communication and interpersonal skills.

Required skills

• Working knowledge of SAP.
• Proficiency with Microsoft Office applications: Outlook, Word, Excel and PowerPoint.