Office Administrator – Business Administration & Compliance Manager

About the role

We are seeking a highly organized Office Administrator to lead the administrative and compliance functions at Property Partners. The successful candidate will ensure that all paperwork, contracts, and regulatory filings are managed accurately and on time, supporting both the finance team and property managers.

Key responsibilities

• Manage company paperwork, documentation, filing, and master property database.
• Prepare, amend, organize, and track contracts, lease agreements, and six‑month rental documentation.
• Handle Housing Authority lease registrations, renewals, amendments, and terminations.
• Process new MTA permit applications, track pending permits, and maintain expiry dates.
• Process reimbursements, payments, invoices, receipts, and update financial/revenue data.
• Coordinate purchasing requests, supplier documentation, and company key/lockbox records.
• Support recruitment activities, employee documentation, and asset records.
• Arrange appointments with authorities, suppliers, and external parties; organize meetings and follow‑up on action items.
• Continuously improve administrative systems and ensure documents are stored for easy retrieval.

Required profile

• Highly organized, detail‑oriented, and able to manage multiple responsibilities.
• Strong follow‑up and communication skills with clients, employees, suppliers, and authorities.
• Independent, reliable, and capable of handling confidential documentation.
• Previous experience in administration, property, hospitality, compliance, or office management is an asset.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.