Business Coordination Executive

About the role

Salvo Grima Group, a group of companies founded in 1860 and employing over 500 people across eight countries, is looking for a Business Coordination Executive for its Ship Supply team in Malta. The post provides business, coordination and executive support to the Group General Manager – Malta Operations and helps ensure that management decisions, actions, projects and business initiatives are followed up and implemented effectively.

Key responsibilities

• Attend management, operational and project meetings as required, and prepare meeting notes, minutes and records of decisions and agreed actions.
• Identify and record action points, responsible persons and completion dates, and maintain action trackers and management follow-up records.
• Follow up with managers and colleagues so that agreed actions and deliverables are completed on time, and bring delays and matters needing escalation to the General Manager.
• Coordinate information, activities and deliverables between departments, and liaise with internal departments, management, employees and external parties.
• Assist the General Manager with reports, presentations, management information and other business requirements, and take responsibility for projects, assignments and business initiatives.
• Maintain confidentiality and discretion over management and business information, and develop a broad understanding of the company's operations.

Required profile

• NVQ Level 4 or equivalent qualification.
• Strong experience in office administration, scheduling and operational coordination.
• Highly organised, detail-oriented and able to manage multiple operational tasks.
• Excellent communication skills and the ability to liaise diplomatically at all levels.
• Discreet and trustworthy, able to handle sensitive information; able to work under pressure and meet tight deadlines.
• Experience supporting senior management or executive-level roles is an asset.

Required skills

• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word).
• Comfortable preparing reports.

What we offer

• A competitive salary package commensurate with experience.
• A rewarding career with opportunities for professional growth in a fast-growing organisation.
• Comprehensive benefits, including health insurance.