People & Payroll Manager

About the role

We are seeking a proactive People Operations & Payroll Manager to lead the full employee lifecycle and ensure accurate, timely payroll for our growing IT services business in Birkirkara, Malta. Reporting directly to the CEO, you will shape a high‑performing, inclusive workplace while maintaining compliance with Maltese employment legislation.

Key responsibilities

• Manage the full employee lifecycle, including recruitment, onboarding, development, and off‑boarding.
• Coordinate recruitment activities, interviews, and candidate communications.
• Maintain accurate employee records and HR documentation.
• Support managers with employee relations, performance management, and disciplinary processes.
• Monitor probation periods and coordinate performance reviews.
• Ensure HR policies and procedures remain up‑to‑date and compliant with Maltese legislation.
• Coordinate employee training and professional development initiatives.
• Foster a positive, inclusive, high‑performance workplace culture.
• Prepare and process monthly payroll accurately and on time.
• Administer leave, attendance, overtime, allowances, and benefits.
• Ensure compliance with payroll legislation, tax, and social security requirements.
• Coordinate employment contracts, amendments, and salary changes.
• Liaise with external payroll providers, government entities, and auditors.
• Prepare payroll and HR reports for management.
• Maintain confidentiality of employee and payroll information.
• Support internal and external audits related to HR and payroll.
• Drive continuous improvement of HR processes and systems.

Required profile

• Previous experience in Human Resources and payroll administration.
• Strong understanding of Maltese employment legislation.
• Excellent organisational and administrative skills.
• Strong communication and interpersonal abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities while meeting deadlines.
• Commitment to confidentiality and professional service.

Required skills

• Microsoft Excel