Part-Time Office & Culture Coordinator

About the role

Fortunate Media is looking for an energetic, organised and people-focused Part-Time Office & Culture Coordinator. This is a hands-on, fully office-based role in St Julians, working 20 hours per week, Monday to Friday, with attendance at the office. Hours may vary depending on business needs, especially when organising events or supporting office activities, and any changes are communicated in advance; no weekend work is required.

Key responsibilities

• Manage the day-to-day running and organisation of the office
• Coordinate cleaners, maintenance, suppliers and general office requirements
• Manage groceries, coffee, stationery, water and office supplies
• Coordinate access cards, parking and practical arrangements for employees and new starters
• Follow up on office issues, maintenance and supplier requests
• Organise breakfasts, lunches, after-work drinks, celebrations and other office activities
• Bring forward ideas to improve employee engagement and strengthen company culture
• Support company events and employee initiatives
• Welcome new employees and help them settle into the office
• Provide payroll administration and support to the HR team as needed
• Create basic visual content for the company's LinkedIn account using Canva (previous Canva experience is a plus, training provided)

Required profile

• Naturally friendly, approachable and outgoing, enjoying working with people
• Proactive, comfortable working independently, organised, reliable and detail-oriented
• Comfortable taking initiative and suggesting new ideas
• Confident communicating with employees, management and external suppliers
• Comfortable handling basic HR and payroll administration
• Professional and discreet with confidential information