Human Resources & Payroll Administrator

About the role

A client operating in the hospitality sector is recruiting a Human Resources and Payroll Administrator to join its team in Mellieha, on site. The role provides administrative support across the HR function, with particular ownership of the end-to-end payroll process, employee documentation, work and residence permit administration, leave management reporting and HR reporting. It also supports recruitment and selection and keeps employee records and HR systems accurate and confidential. The schedule is Monday to Friday.

Key responsibilities

• Payroll: handle the full end-to-end payroll process, verify hours, overtime, allowances, bonuses, deductions, leave and sick leave, process new starters, leavers and salary changes, reconcile payroll and investigate discrepancies, and prepare monthly payroll reports for Directors and management
• Leave and attendance: record leave and entitlements, prepare a monthly vacation leave report, liaise with employees and heads of department, and support the HR Manager with attendance and absenteeism reporting
• Work and residence permits: manage applications, renewals and documentation, liaise with employees and authorities, monitor expiry dates and keep an accurate tracker
• Recruitment and selection: support vacancy posting, screen applications, contact candidates, schedule interviews, take part in selection, help with reference checks and offer documentation
• Employee administration: maintain employment documents, contracts and employee records, support onboarding and answer general HR and payroll queries
• HR reporting and support: prepare ad-hoc HR reports, maintain HR trackers, support HR projects and provide general administrative support

Required profile

• At least 2 years of experience in a similar payroll role
• Diploma or qualification in Human Resources, Business Administration, Payroll or a related discipline (an asset)
• Previous experience in an HR administration and/or payroll position, and hands-on payroll processing, highly desirable
• Experience with HRIS/payroll systems, recruitment and work permit administration (advantageous)

Required skills

• Strong knowledge of end-to-end payroll processing
• Good understanding of HR administration and employment procedures
• Proficiency in Microsoft Office, particularly Excel
• Ability to analyse information and prepare clear reports for senior management