Junior Administration Officer

About the role

AIMS International Malta is recruiting, on behalf of a client, a Junior Administration Officer in Valletta. The client is a group of companies providing hotel, restaurant and crew management services for seagoing and river cruise vessels. The role is on-site, Monday to Friday from 7:30 AM to 4:00 PM, with a salary of EUR 20,000 to 26,000 gross per year depending on experience.

Key responsibilities

• Ensure accurate and timely reporting
• Communicate with the Maltese Social Security System, Tax and Health Departments
• Update the company's HR software systematically
• Communicate daily with the Crewing and Payroll departments in the Cyprus office by email and telephone
• Keep crew registration documents complete and chase missing information
• Assist with on-boarding new employees
• Maintain office supplies and stock levels, and keep contact lists up to date
• Develop and maintain a project and activity system so deadlines and obligations are met on schedule
• Keep the office running when management is away and maintain an accurate filing system
• Protect confidential information and manage the office budget or account activity as assigned
• Arrange repairs for electronic equipment and provide general office support

Required profile

• Proven experience as an Office Administrator or similar
• Excellent command of English
• Good written and verbal communication skills
• Ability to multi-task, prioritise deadlines and work with discretion on sensitive information
• Team player

Required skills

• Outlook, Word and Excel
• Computer literacy in a Windows environment
• Calendar management