Front Office Administrator

About the role

CLA Malta is looking for a Front Office Administrator to be the first point of contact for visitors and callers, while providing comprehensive administrative support to all departments. The role combines reception duties with back‑office tasks and occasional audit‑related documentation.

Key responsibilities

• Greet and welcome visitors, answer phone calls and manage correspondence.
• Maintain meeting rooms and reception area in a presentable condition.
• Prepare and respond to emails, draft office documents and handle travel arrangements for senior management.
• Manage office stock, liaise with suppliers, obtain quotations and oversee maintenance agreements.
• Prepare audit‑related documents such as Letters of Engagement, Form Fs, Release Letters and collect auditor signatures.
• Support the Audit & Assurance team and other internal departments with administrative duties as needed.

Required profile

• Experience in an administrative, front‑office or customer‑service role.
• Excellent communication skills with fluency in English; Maltese is a plus, Italian is an asset.
• Strong time‑management, meticulous and able to work under pressure, both independently and as part of a team.

Required skills

• Proficiency with Microsoft Office and basic IT packages.

What we offer

• Attractive salary and a clear career path.
• Work‑life balance in a superb office environment.