Vendor Management Specialist

About the role

Vista, a global leader in business aviation services, is seeking a Vendor Management Specialist to join its finance team. You will be responsible for maintaining vendor relationships, ensuring accurate invoicing, and supporting the smooth flow of payments across the organization.

Key responsibilities

• Maintain and update vendor records in the internal system.
• Onboard new vendors, verifying all required documentation.
• Communicate regularly with vendors about payment status, invoice submission guidelines, and other inquiries.
• Coordinate with Accounts Payable teams to provide timely and accurate information.
• Investigate and resolve vendor disputes, including invoice discrepancies and payment delays.
• Collaborate with Cost Control and Procurement teams to ensure proper dispute resolution.
• Document all vendor interactions and maintain detailed records for reporting.
• Ensure compliance with data accuracy and regulatory requirements.

Required profile

• Experience in customer service or vendor management is desirable.
• Highly organized with excellent communication and relationship‑building abilities.
• Strong analytical, problem‑solving, and attention‑to‑detail skills.
• Ability to manage multiple vendor inquiries and prioritize tasks in a fast‑paced environment.

Required skills

• Proficiency with accounts‑payable automation systems.
• Familiarity with SoftCo (preferred but not mandatory).