Human Resources Administrator

About the role

The Human Resources Administrator will support the HR Executive in day‑to‑day HR operations, covering recruitment, onboarding, employee administration, payroll preparation, training and health & safety coordination. This role ensures that employee records and statutory submissions are accurate and timely.

Key responsibilities

• Assist the Human Resources Executive with the full recruitment cycle, including preparing and posting job ads, screening applications and coordinating interviews.
• Post vacancies on Jobsplus and other recruitment platforms and forward suitable CVs to hiring managers.
• Coordinate interview schedules between candidates and hiring managers.
• Prepare recruitment and new‑joiner documentation and manage the onboarding process, including inductions.
• Create new employee profiles in Talexio and grant access to the punch‑clock system.
• Maintain up‑to‑date employee records in Talexio and other HR files.
• Submit employee engagements and terminations through Jobsplus within required timeframes.
• Communicate new joiners, changes and terminations to payroll and assist with monthly payroll preparation.
• Administer third‑country national permits via Jobsplus, Identità and other government portals, monitoring work‑permit documentation.
• Organise and track employee training, schedule mandatory courses and act as the Health & Safety Representative.
• Respond to general HR queries, escalating matters to the HR Executive when appropriate.
• Provide general HR administrative support, including correspondence, filing and record keeping while maintaining confidentiality.

Required profile

• Maintain confidentiality of employee and company information at all times.
• Respond promptly to HR queries and escalate issues when necessary.

Required skills

• Talexio – HR information system for employee records and punch‑clock access.
• Jobsplus – recruitment and employee termination portal.
• Identità – government portal for third‑country national permits.
• General HR systems for payroll preparation and training administration.