Administrative Officer – Executive Support & Office Management

About the role

The organisation is looking for an Administrative Officer to ensure smooth day‑to‑day operations while providing high‑level support to senior management. The role combines executive assistance, office coordination, and basic fleet and health‑and‑safety administration.

Key responsibilities

• Provide secretarial support to the General Manager and Managing Director, managing calendars, meetings, appointments and deadlines.
• Prepare, maintain and file documents, records and correspondence, handling emails and telephone calls confidentially.
• Arrange meeting rooms, business travel, accommodation and coordinate events.
• Manage office supplies and equipment, source supplier quotations, maintain stock levels and liaise with Finance on travel receipts and expenses.
• Support fleet administration, including renewals, fines and related documentation.
• Supervise housekeeping schedules and assist with Health & Safety procedures, incident reporting and near‑miss documentation.

Required profile

• Minimum O‑Level education.
• At least two years of proven experience in an administrative or office support role.
• Strong organisational, time‑management and communication abilities.
• High level of professionalism, integrity, discretion and confidentiality.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

What we offer

• Broad experience across executive support, document management, travel coordination, supplier and fleet administration.
• Opportunity to work in a professional environment with diverse business operations.