Events Admin Coordinator

About the role

As an Events Admin Coordinator you will support the growth of private dining, corporate events and group bookings across Lifestyle Group’s restaurant portfolio in Malta. Working closely with the marketing and operations teams, you will manage enquiries, coordinate bookings and help deliver exceptional guest experiences from initial contact to event execution.

Key responsibilities

• Provide day‑to‑day administrative support to the Events Manager.
• Manage incoming event enquiries and maintain accurate records.
• Prepare quotations, proposals, contracts and other event‑related documentation.
• Coordinate event logistics with operational departments.
• Follow up with clients for confirmations and required information.
• Assist in scheduling meetings, venue inspections and planning activities.
• Maintain organized event files, calendars and booking schedules.
• Liaise with internal teams, suppliers and external partners to ensure successful delivery.
• Attend fairs and onsite events to provide administrative support.
• Work evenings and weekends as required by event schedules.

Required profile

• Previous experience in hospitality, events or sales (preferred).
• Excellent communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Confidence in dealing with clients and handling multiple enquiries simultaneously.
• Passion for delivering exceptional guest experiences.
• Ability to work in a fast‑paced environment.
• Strong written and verbal English skills.

What we offer

• Opportunity to work with one of Malta’s most dynamic hospitality groups.
• Exposure to premium restaurant brands and high‑profile events.
• Career development within a growing portfolio.
• Competitive salary and benefits.