Office Administrator

About the role

The Office Administrator will ensure the smooth day‑to‑day operation of MICS, handling client communication, scheduling, payroll and basic bookkeeping. This role supports both management and staff, requiring high levels of organisation, accuracy and professionalism.

Key responsibilities

• Act as the primary administrative contact for clients, responding promptly to enquiries.
• Prepare quotations, confirmations and routine correspondence as directed.
• Coordinate and maintain the works and survey schedule, arranging appointments with clients, shipyards and agents.
• Organise travel and logistical arrangements when required.
• Process monthly payroll, including salaries, allowances and statutory deductions.
• Issue client invoices, manage accounts receivable and monitor overdue payments.
• Maintain basic financial records, petty cash and office expenses.
• Liaise with government departments on licences, permits and statutory renewals.
• Support statutory submissions, tax, social security and employment administration.
• Maintain office supplies and provide general administrative support to the team.

Required profile

• Strong organisational skills with attention to detail.
• High degree of confidentiality and professionalism.
• Proactive initiative and ability to work independently.
• Excellent written and verbal communication.
• Ability to manage multiple tasks and meet deadlines.

Required skills