Finance & Administration Executive

About the role

We are looking for a Finance & Administration Executive to support the day‑to‑day financial and administrative operations of our group. The role ensures accurate record‑keeping, timely invoicing, effective client follow‑up and smooth internal processes.

Key responsibilities

• Prepare and issue invoices according to approved billing instructions and timelines.
• Maintain client, project, timesheet and billing records in internal systems.
• Monitor work‑in‑progress, billing schedules, invoice status and collections; assist with debtor follow‑ups.
• Respond to routine client queries regarding invoices, statements and outstanding balances.
• Support reconciliations, payment processing, disbursement tracking and other finance administration activities.
• Coordinate routine administrative tasks, supplier requests, onboarding/off‑boarding, meetings, events and facilities support.
• Maintain operational registers, trackers and reports, ensuring recurring finance and admin tasks follow established procedures.
• Act as first point of contact for billing and finance queries and liaise with internal teams to obtain necessary information.

Required profile

• Diploma or professional qualification in Accounting, Finance, Business Administration or related field.
• 2‑4 years experience in finance administration, billing, accounts receivable or office administration.
• Ability to work independently, meet deadlines and escalate complex issues appropriately.

Required skills

• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with billing systems, debtor management and operational reporting tools.
• Knowledge of invoicing processes, reconciliations and basic accounting principles.
• Familiarity with Xero or similar finance and practice management systems (asset).