Executive Assistant

About the role

Mdina Partners is seeking a highly organised Executive Assistant to support its CEO. The role combines traditional executive support with hands‑on coordination of tender submissions, ensuring smooth daily operations and timely delivery of bid documents.

Key responsibilities

• Manage the CEO’s diary and calendar, proactively resolving conflicts.
• Handle email inbox, flag priorities and draft responses as needed.
• Arrange travel itineraries, bookings and related logistics.
• Prepare meeting materials, take accurate minutes and track action items.
• Attend meetings to capture and follow up on both personal and shared actions.
• Assemble and format tender submissions, monitoring deadlines.
• Serve as liaison for clients on behalf of the CEO.
• Plan and coordinate internal events and monitor project progress.

Required profile

• 3–6 years of experience as an Executive or Personal Assistant.
• Strong interpersonal skills and high attention to detail.
• Ability to work independently under tight deadlines.
• Discretion handling confidential information such as pricing and staffing data.
• Fluency in English and Maltese.
• Preferably experience in consulting or professional services.

Required skills

• Proficiency with Microsoft Word and Excel.
• Competence in working with PDF and AI tools.
• Experience using e‑procurement portals for document upload and tracking.
• Ability to work with standard templates and reports.

What we offer

• Flexible working arrangements.
• Support for professional development and further studies with Knights College.
• Opportunities to grow within a consultancy environment.