Document Controller

About the role

QP designs, engineers and manages the built environment and is looking for a Document Controller to manage the full lifecycle of project documentation across its portfolio of complex international projects. The role ensures that technical documents, correspondence, meeting minutes and project information are accurately controlled, distributed and accessible to the right stakeholders at the right time.

Key responsibilities

• Manage all project documentation, including filing, archiving, version control and making materials accessible to the right stakeholders.
• Control, manage and coordinate all information issued for review, approval and construction through the Electronic Document Management System (EDMS), primarily Asite.
• Issue, register and coordinate the distribution of official correspondence and documents between the project team, clients, contractors, subcontractors, authorities and third-party vendors.
• Lead the company's document control software, manage requests for documentation and maintain audit trails.
• Keep minutes of all meetings and distribute them in a timely manner.
• Coordinate with internal team members to deliver and receive controlled information and documents.
• Ensure all documentation complies with project standards, contractual requirements and QP's quality assurance protocols.

Required profile

• Several years of experience in document control within a construction environment, ideally on complex or large-scale projects such as residential, commercial, infrastructure, healthcare or hospitality.
• A degree in Construction, Project Management or a related field is preferred; MRICS/FRICS or a recognised Project Management certification is an asset.
• Strong knowledge of construction standards, legislation and practices, ideally with familiarity with Malta's regulatory environment.
• High attention to detail and strong planning and organisational skills to manage multiple projects and deadlines.

Required skills

• Proficiency in Asite (EDMS) and Microsoft Office.
• Knowledge of Primavera, MS Project, BIM, AutoCAD or other project management and design systems is an advantage.

What we offer

• A high-impact role in a fast-growing, international environment.
• Exposure to complex, high-profile projects and cross-disciplinary teams.
• A clear development pathway and the opportunity to shape planning standards at QP.
• A competitive package aligned to experience.