Operations Assistant – Yacht Sales & Brokerage

About the role

We are looking for an Operations Assistant to support our yacht sales and brokerage team in Malta. The position combines administrative, coordination and after‑sales duties within a fast‑moving luxury marine environment.

Key responsibilities

• Provide daily administrative support to the Sales & Brokerage team.
• Coordinate yacht sales and purchase transactions, including documentation and filing.
• Maintain client databases and handle incoming calls, emails and correspondence.
• Schedule meetings, manage calendars and liaise with suppliers, dealerships and transport providers.
• Assist with website updates, social‑media content and after‑sales operations such as maintenance scheduling and repair coordination.
• Organise logistics, transport and shipping arrangements, monitor inventory and support vessel registrations with Transport Malta.
• Prepare invoices, job costing information and manage petty‑cash and financial records.
• Support boat shows, exhibitions and company events.

Required profile

• Previous experience in administration or operations (marine experience advantageous but not required).
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication skills; fluent English required.
• Ability to work independently and as part of a team.
• High attention to detail and solid problem‑solving skills.

Required skills

• Proficiency with Microsoft Office.

What we offer

• Competitive salary package.
• Career progression opportunities.
• Professional and supportive working environment.
• Exposure to world‑renowned sailing yacht brands and the luxury marine sector.