HR & Payroll Administrator

About the role

Hudson is looking for an HR & Payroll Administrator in Burmarrad, Malta, reporting to the Payroll Lead within the Human Resources department. The role supports the HR & Payroll Specialist through the end-to-end payroll cycle and provides administrative support to the HR function, contributing to accurate payroll, employee record management, statutory compliance and work permit administration. It is a full-time position on an indefinite contract.

Key responsibilities

• Assist in preparing, compiling and executing the monthly payroll process from start to finish.
• Process payroll and HR requests, including drafting letters and issuing employment or tax documents.
• Maintain accurate and up-to-date information in HR systems and keep employee records current, including physical and digital files for new hires.
• Enter new hire data into the payroll system and handle changes to personal details, wages and leave records.
• Liaise with third parties such as Jobsplus on engagements, terminations and work-permit applications.
• Maintain vacation and sick leave records and issue related reports.
• Administer maternity leave, plan arrangements, follow up on documentation and apply for reimbursement of leave benefits.
• Submit statutory reports on time and issue reports to internal departments.
• Manage the company's mobile telephony service, including new connections, terminations and monthly reporting for payroll and accounting.
• Provide ad hoc support to the HR department as required.

Required profile

• At least 2 years' experience in an HR or payroll role.
• Practical experience in payroll administration and work permit processes.
• Fluent English and excellent verbal communication skills.
• Integrity and discretion with confidential information, strong attention to detail and ability to work independently.

Required skills

• Basic IT skills and confidence with Microsoft Office, especially Outlook, Excel and Word.
• Familiarity with HR and payroll systems is an asset.